Foreign National Resources
UChicago Office of International Affairs
J1 Check In
- You are required to check in with the Office of International Affairs within 5 days of your arrival to the U.S.
Employees that are in J-1 or H-1B status: It is imperative that you acquaint yourself with guidelines associated with your status. Please review guidelines at our OIA website. Please feel free to contact Judy Garza if you have any questions. Please remember that H-1B’s are both institution and location specific. This means that you should not accept any compensation from any other institution and if you plan on visiting somewhere else for an extended period of time, an amendment to your H1 must be filed.
-J1/H1B Orientation for New Scholars
- These sessions are for new scholars and they cover maintaining status, travel and visa renewal, extending status, and much more
Information about your tax responsbility can be found at the Office of International Affairs website here: https://internationalaffairs.uchicago.edu/resources/taxes-ssn-and-itin/tax-responsibilities
You can find details about traveling specific to your immigration status at the Office of International Affairs website here: https://internationalaffairs.uchicago.edu/employees-and-scholars/travel
A J-1 Professor or Research Scholar may participate in occasional lectures and short-term consultations, when authorized in advance and in writing by the OIA under the conditions outlined below. The activity must:
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be directly related to your activity at the University of Chicago;
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be incidental;
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not delay the completion date of your J-1 program; and
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be approved by your PI/superviser in advance.
To receive approval, a letter from OIA authorizing the lectures or consultations is needed BEFORE this activity occurs. If you are paid/provided a remuneration you will need to provide this letter to the organization that will pay you and you must act as an independent contractor. Additionally, your SEVIS record will be updated to add the funding source and additional site of activity.
Failure to receive advance approval and/or an amended Form DS-2019 before accepting an honorarium or other type of payment for engaging in a normally approvable and appropriate activity represents a minor or technical infraction that must be reported in SEVIS. Examples of normally approvable and appropriate activities include a lecture or consultation by Professors or Research Scholars, or other activity appropriate to the exchange visitor's category, such as academic training or on-campus employment by college and university students.
To obtain this approval letter, please submit the request form and allow 5-7 days for processing.